This privacy policy has been compiled to better serve those who are concerned with how their ‘Personally Identifiable Information’ (PII) is being used online. PII, is described as information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context. Please read our privacy policy carefully to get a clear understanding of how we collect, use, protect or otherwise handle your Personally Identifiable Information in accordance with our website.
What personal information do we collect from the people that visit our website?
When registering on our site, as appropriate, you may be asked to enter your name, email address, company and job title or other details to receive Footprint News. We use IP address information to better understand our audience and website users by location, device information, frequency of visits and other related information. If you would like to know specifically what information we have access to prior to browsing our website, please contact us. See also Cookies.
When do we collect information?
We collect information from you when you subscribe to Footprint News, Health & Vitality Today or Events. We also use cookies to collect information about our site visitors.
How do we use your information?
We may use the information we collect from you when you sign up for our newsletter, respond to a survey or marketing communication, surf the website, or use certain other site features in the following ways:
- To allow us to better service you and tailor our content.
- To administer a contest, promotion, survey or other site feature.
- To send periodic emails about insights or events
- To follow up with correspondence
How do we protect your information?
We do not use vulnerability scanning and/or scanning to PCI standards.
We only provide articles and information. We never ask for credit card numbers.
We use regular malware scanning.
Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential. In addition, all sensitive information you supply is encrypted via Secure Socket Layer (SSL) technology.
We implement a variety of security measures when a user enters, submits, or accesses their information to maintain the safety of your personal information.
Do we use ‘cookies’?
Yes. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your web browser (if you allow) that enable the site’s or service provider’s systems to recognize your browser and capture and remember certain information. They are used to help us understand your preferences based on previous or current site activity, which enables us to provide you with improved services. We also use cookies to help us compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future.
We use cookies to:
- Keep track of advertisements.
- Compile aggregate data about site traffic and site interactions in order to offer better site experiences and tools in the future. We may also use trusted third-party services that track this information on our behalf.
You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser settings. Since every browser is a little different, look at your browser’s Help menu to learn the correct way to modify your cookies.
If you turn cookies off, some of the features that make your site experience more efficient may not function properly.
Third-party disclosure
We do not sell, trade, or otherwise transfer to outside parties your Personally Identifiable Information unless we provide users with advance notice. This does not include website hosting partners and other parties who assist us in operating our website, conducting our business, or serving our users, so long as those parties agree to keep this information confidential. We may also release information when it’s release is appropriate to comply with the law, enforce our site policies, or protect ours or others’ rights, property or safety.
However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.
Third-party links
Occasionally, at our discretion, we may include or offer third-party products or services on our website. These third-party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.
Use of information and rights
You are entitled at any point to access, view, review or receive a copy of the data we hold about you. You are also entitled to request a deletion of the data we hold. Please contact us directly to request this and we will comply within two business days.
In the highly unlikely event of a data breach, we will notify you via email within 7 business days from notification.
We also agree that we will be open and transparent about where your data is held, what information we have and where it came from.
Email Marketing
We collect your email address in order to:
- Send information, respond to inquiries, and/or other requests or questions
- Market to our mailing list or continue to send emails to our clients if you have signed up to this service
We agree to:
- Not use false or misleading subjects or email addresses.
- Identify the message as an advertisement in some reasonable way.
- Include the physical address of our business or site headquarters.
- Monitor third-party email marketing services for compliance, if one is used.
- Honour opt-out/unsubscribe requests quickly.
- Allow users to unsubscribe by using the link at the bottom of each email.
If at any time you would like to unsubscribe from receiving future emails, you can follow the instructions at the bottom of each email and we will promptly remove you from the relevant correspondence.
If you are an existing Footprint News subscriber then you can update the information we hold about you, and ensure you continue receiving our emails, please update your information and accept this privacy policy.
You can also change preferences to control what type of emails you receive, or you can unsubscribe at any time.
Sharing Your Personal Data with Sponsors, Exhibitors, Speakers and Event Partners
As part of attending our events, conferences, exhibitions, networking activities, and related services, we may share certain personal data with sponsors, exhibitors, speakers, event partners, and other attendees in the circumstances described below.
Ticket Purchases and Event Registration
When you register for an event, we may share your name, job title, organisation, business email address, and other professional contact details with event sponsors, exhibitors, speakers, or partners where:
- You have consented to our Terms and Conditions and Privacy Policy at time of ticket purchase
- You choose to interact with a sponsor, exhibitor, speaker, or partner, including by scanning a badge, exchanging contact details, visiting a virtual booth, attending a sponsored session, entering a competition, requesting information, or otherwise indicating an interest in their products or services; or
- Such sharing has been clearly communicated to you at the point of registration and is permitted under applicable data protection laws.
Networking Activities
Where networking features are offered, including attendee directories, event apps, meeting platforms, matchmaking services, or facilitated introductions, your professional profile information may be visible to other registered attendees, sponsors, exhibitors, speakers, and partners participating in the event.
The information shared may include your name, organisation, job title, professional biography, business contact details, areas of interest, and networking preferences.
You may be able to control the visibility of certain information through your event profile settings where these options are available.
Sponsors, Exhibitors and Lead Capture
Sponsors and exhibitors may use lead retrieval technology, badge scanners, QR codes, mobile applications, or similar tools to collect attendee information during the event.
Where you permit a sponsor or exhibitor to scan your badge, provide your details, request information, or otherwise engage with them, your personal data will be shared directly with that organisation. Once shared, that organisation will act as an independent data controller and will process your personal data in accordance with its own privacy notice.
We encourage attendees to review the privacy policies of any sponsor, exhibitor, speaker, or partner before providing personal information.
Event Partners and Service Providers
We may share personal data with trusted third-party service providers who assist us in delivering the event, including providers of:
- Registration and ticketing systems;
- Payment processing services;
- Event management platforms;
- Mobile event applications;
- Customer relationship management (CRM) systems;
- Marketing and communications services;
- Analytics and reporting services;
- Audio-visual, streaming, and virtual event technologies.
These providers process personal data on our behalf and only in accordance with our instructions and applicable data protection laws.
Contacting Us
If there are any questions regarding this privacy policy, or you wish to access or request deletion of your data, you may contact us using the information below.
Barnsgrove, White Lane, Greywell, Hampshire, RG29 1GF.
